Purchase preparation
History, seasonality, expected receipts, lead times and pack sizes help determine quantities.
FOCUS / 02 R-Node · Trade & distribution
Supplier purchasing & transit
Anticipate your purchases.Stay in control of arrivals.
Plan the right supplies, retain control of supplier commitments and track goods through to the warehouse. One record connects orders, documents, transit and costs.
Understand how it works
Prepare my quote request with ÉlinaThe workflow · The features · The benefits
- Anticipated requirements
- Commitments approved by your team
- Clearly explained landed costs
01 / The workflow
From purchasing needs to received goods.
One record follows the supply process. Decisions that commit your business remain in your hands.
Open a step to discover what happens.
0101 · AnticipatePrepare quantities to order
Sales history and the selected seasonal patterns inform requirements. The calculation considers availability, customer backorders, expected orders, supplier lead times and pack sizes.
For your businessPrepare upcoming purchases while limiting duplicate orders.
0202 · DecideChoose what should actually be sentYour team’s approval
Your team adjusts quantities, suppliers, priorities and dates. It approves the request, message and attachments in the sending window. The request is then sent automatically to the supplier.
For your businessControl the content of each request before it is sent.
0303 · CheckHighlight discrepancies in pro forma invoicesYour team’s approval
R-Node retrieves pro forma invoices and matches them against orders, checking prices, quantities and lead times. Your team reviews and approves proposed adjustments; confirmation is then sent automatically to the supplier.
For your businessFocus your attention on differences that require a decision.
0404 · Track transitKnow what is on the way
Supplier orders and invoices join the record alongside freight forwarder information and departure and arrival dates. Goods and their documents are kept together.
For your businessUse the information you need to prepare for their arrival.
0505 · CalculateUnderstand the true cost of products
Direct costs are assigned to the relevant purchase. Shared costs are allocated by volume, then by item according to purchase bases. Each amount has supporting documentation, making unit landed cost and projected gross margin percentage clear.
For your businessSee how transport and imports affect your margin.
0606 · ReceiveApprove what actually enters the warehouseYour team’s approval
The warehouse confirms accepted quantities. Partial receipts, damage and outstanding quantities remain identified. Once discrepancies are resolved, the operational record can be closed; invoices and supporting documents remain accessible.
For your businessStock reflects actual receipts, with outstanding matters retained for follow-up.
02 / In practice
The supplier price is only part of the picture.
Transport and import charges change product costs on arrival. By linking charges to supporting documents and the relevant purchases, R-Node helps you assess margins on a more complete basis.
Does this example fit your needs? Élina will use it with you to prepare your quote request.
Prepare my quote request with ÉlinaUnit landed cost
Purchase price per unit, excluding tax+Allocated costs per unit=Landed cost
Projected gross margin percentage divides the difference between selling price excluding tax and landed cost by the selected selling price excluding tax.
Shared costs follow volumes, then items according to purchase bases. Every amount retains its supporting document.
03 / Features
Useful tools for your team.
Everyday features and connections that make follow-up more reliable.
Commitment approval
Your team checks the supplier, quantities, message and attachments before sending.
Pro forma invoices & discrepancies
Automated retrieval and matching of prices, quantities and lead times, followed by confirmation after human approval.
Transit record
Orders, invoices, freight forwarder and departure and arrival dates in one workflow.
Costs & landed cost
Supporting documents, cost allocation and gross margin percentage based on the selected selling price excluding tax.
Receipts & traceability
Accepted quantities, damage, outstanding quantities, versions and approvals retained in the record.
Your questions
Picture it in practice.
Are purchases decided automatically?
No. Preparation helps your team decide. They choose quantities and suppliers, approve the request, then the adjustments and order confirmation.
What does exchange automation handle?
After your approval, the request is sent to the supplier. Pro forma invoices are retrieved and matched against the order; discrepancies and adjustments are presented to you. Once approved, confirmation is sent to the supplier with the agreed terms.
Does a partial delivery close the record?
Accepted quantities enter stock and outstanding quantities or damage remain identified. The record is closed after receipt and resolution of discrepancies, retaining documents for administrative and accounting follow-up.
Let’s start with your organisation
How would this work in your business?
Élina uses this example with you to clarify your workflows, teams and priorities. Review your project before sending it to RDV-Partners to prepare your quote.
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